Data Protection Statement
We want you to know what happens to your personal data on our platforms. Therefore we want to inform you comprehensively about the collecting, storing, processing and use of your personal data.
In order to give you a good understanding of how, when and where this might happen using our online facilities, the following Data Protection Statement should be a good way to let you gain an overview. Also we want you to inform about your rights in relation to our handling of your personal data.
If you have additional questions you may also always contact us via email@example.com
I. What are my rights in regards to my personal data?
- Right to be forgotten: You may terminate your Social Finance Academy account at any time, in which case we will permanently delete your account and all data associated with it. Please contact us at firstname.lastname@example.org if you want to cancel your account; we will permanently delete your account and all data associated with it, throughout all our platforms, within at most thirty days.
- Right to object: If you object to Social Finance Academy email notifications, you may deactivate them for yourself by following these steps. You may opt out of inclusion of your data in our marketing by removing yourself from the mailing lists using the footer in the newsletters and marketing emails that you receive.
- Right to rectification: You may access and update your Social Finance Academy account settings at any time to correct or complete your account information through your profile by selecting the “Edit my profile” item from your account menu on the top of the Social Finance Academy interface. Similarly you can access your Learners Account profile on our TLMS platform at any given time and change or update your profile data. To access your profile data we store in our MailChimp mailing list please use the update profile link we include in every email footer we sent to this list. You may also contact us at any time if you need help to access, correct, amend or delete information that we hold about you.
- Right of access: The second part of this Data Protection Statement describes what data we collect and how we use it. If you have specific questions about particular data, you can contact us at email@example.com for any clarification or data you may need at any time. Information will be provided free of charge without undue delay.
- Right of data portability: You may request an export of your data at any time at firstname.lastname@example.org. Furthermore, we will be happy to export your account data to a third party at any time upon your request, which you may send at email@example.com.
II. We start collecting data when you visit our Website:
Upon visiting our website specific data is collected by our internet service provider Strato AG. The provider automatically requests and stores information in so-called “server log files”. This information is automatically provided by the your browser once you access the website. This information contains your devices IP address, browser type and version, operating system, referrer URL, host name of the computer accessing the website and time of the server request. This information, however, cannot be assigned to a specific person and will not be reconciled with other data sources. IP addresses get anonymised shortly after the end of your visit to our website. Roots of Impact reserves the right to check the information retroactively in case there are concrete reasons to assume a breach of law.
III. What data do we collect from you when you register to our website?
Once you decided to register to our website, we collect your First and Last Name and a valid Email address. This information is stored on our WordPress Website, i.e. Strato server. This data is automatically transfered to our TalentLMS account where we host all our online learning offers for you. Your data is used to create a learners account for you to access all our online learning material.
Additionally we are synchronizing our website’s user base with our MailChimp hosted mailing list. So shortly after registration to our website you will receive a confirmation notification to be subscribed to our mailing list. If you do not want to be subscribed simply ignore this email.
IV. For what purposes do we collect, store and use your data?
Email notifications: WordPress website, TLMS
The Social Finance Academy will request, store and use certain personal data for purposes of (1) user registration and navigation within the platform, (2) content publication on the platform itself, (3) information to users about content news and special offers, and (4) neutralized statistical information for purposes of social finance market research. These personal data will not be disclosed to any parties outside Roots of Impact without the user’s explicit consent, except to public authorities if mandatory and required by German law.
In specific, data under item (1) will be the user’s first and last name, email address and platform password. Relevant data under item (2) are log files, cookies and web analytic tools (see separate section II. “We start collecting data when you visit our website” above). In addition, Roots of Impact may use data that users provide voluntarily under item (2) when filling out their platform profiles or utilizing content items (e.g. entering courses, forums and using check tools). These data can be details about their educational backgrounds, personal comments, questions and opinions, proprietary texts and publications, or contact details and similar personal information. By providing these data, the user also consents to Roots of Impact processing this information for purposes of tracking the user’s learning progress achieved through the content provided by the website.
The purpose of storing and processing existing data is to allow for (a) a customized and user-friendly platform navigation, (b) information to users about further offerings to enhance their learning, and (c) ongoing improvement of the Academy’s content provision. An exchange of experiences among users, the buildup of an effective network and learning community as well as a targeted navigation across the entire content is at the core of the Social Finance Academy’s mission. Regarding item (3) above, Roots of Impact may therefore communicate with registered users by email to inform them about additional available or upcoming content that may fit their specific profile and learning needs. However, in no case will the user’s email address become visible to other users or to parties outside the platform. Once a user decides to unregister from the Social Finance Academy, his or her data will be made anonymous or pseudo-anonymous. With respect to item (4), Roots of Impact may use personal data for scientific research purposes, yet only in a neutralized form. This is to reflect general statistics and overall impact results achieved by the Social Finance Academy’s user community.
V. For how long do we store your personal data?
Basically we store your personal data as long as you allow us to do so. Furthermore we want you to be able to delete your data yourself as well. Unfortunately we cannot provide you currently with an one-opt-out option to get your data deleted throughout all our digital facilities: MailChimp, TalentLMS and our wordpress website. The easiest way for you to get your personal data deleted throughout all instances is to email us via firstname.lastname@example.org.
Our internet provider stores your log file up to a maximum of seven days.
Anonymised statistical user and event level related data is stored 27 months by our Google Analytics account.
For further questions regarding (i) the use of data by Roots of Impact as well as (ii) correcting, blocking, accessing or deleting personal user data, or (iii) revoking the consent to these terms and conditions, please feel free to contact email@example.com Roots of Impact reserves the right to update these data protection terms and conditions whenever necessary. In case of amendments, Roots of Impact will inform all registered users and request their explicit consent to these changes.
As of November 2016